How the platform works

This page is the public guide (like a company handbook) for clubs adopting The Shield & Scout. Role-by-role previews are on the homepage under Product guide, taken from the live app. After you sign in, open the in-app User guide for every screen and role.

Open — full in-app guide (after login) Role screenshots on the homepage

For clubs & administrators

After your workspace is activated, administrators configure structure, identity, and operational policies. Until the tenant is fully approved, some invitations and publication features may stay restricted (mirroring how we gate activation on other SHARP4IT products).

1 · Dashboard & activation

Sign in from the public site and open the owner or admin dashboard. Review activation status, subscription context, and high-level KPIs before inviting coaches and importing rosters.

2 · Organization identity

Set public-facing branding where your deployment exposes it: club name, logos, optional marketplace or directory fields, and governance toggles (who can publish, who can see finance modules).

3 · Teams, rosters & permissions

Create teams and assign coaches. Use role-based access so finance, medical, and youth data stay scoped to the right staff. Connect anti-fraud and document workflows when your club enables those modules.

4 · Scheduling, attendance & operations

Maintain practice and match calendars, biometric or manual attendance where configured, and parent notification hooks (for example WhatsApp integrations your club turns on).

5 · Finance & commercial controls

Where enabled, track fees, settlements, and platform commissions according to the terms accepted at registration. Final fee tables and billing dates are communicated before charges apply.

Unified Service Control hub

Administrators open Service Control from the admin drawer. This is the single place to license modules for a club — including Athlete 360 tabs, Smart Coach / Session Assistant, gym, tactical tools, and more.

Product services — enable/disable AI Coach, attendance biometrics, tactical education, and other commercial modules; set quotas where used.
Athlete 360 — turn the shell and each tab (Performance, Lifestyle, Nutrition, Medical, Trophy) on or off; gate sub-features such as assessments, nutrition hub, check-in, and rehab.
App screens — global and per-user menu visibility (replaces the standalone Screen Flags destination).
Owner capabilities — grant which owner menu packs a club owner may see.

Players and coaches only see modules their club has enabled. Denied Athlete 360 tabs are hidden; denied drawer items are greyed or removed.

For coaches & staff

Coaches work from a single workspace: rosters, schedules, video uploads, AI-assisted analysis, drills, and community — depending on what your club licenses.

1 · Daily workflow

Open assigned teams, review attendance, upload match or training video, and launch AI analysis jobs. Share summaries with players and parents when policy allows.

2 · Video & AI Coach

Follow your club’s retention and privacy rules for footage. AI outputs are advisory; final coaching decisions stay with qualified staff.

3 · Team match analysis (full squad)

Upload a match video file from your device. Before upload, ensure each roster player has a profile photo and jersey number. The app shows a readiness notice if analysis services are not yet available for your club.

If results look incomplete for all players, contact your club administrator, confirm roster details, and upload again. Use Send to AI now when the analysis screen offers a retry.

4 · Community & messaging

Use federated community features to post updates and react to club content where your role includes access.

AI Session Assistant (coaches)

From the coach drawer, open AI Session Assistant (requires your club to enable Smart Coach). Describe the session goal in free text — for example “build-up under pressure after we lose the ball high” — or tap suggested chips. Set age band, squad size, duration, and pitch size as hints, then generate.

Review the timeline: warm-up, technical, small-sided game, match application, and recovery when duration allows.
Tap a drill to play its animated tactical board (play / pause / loop / speed). Use Edit in studio to adjust tokens and paths, then apply back to the plan.
Export a session PDF for the pitch with coaching points and drill thumbnails.
Swap a drill when needed; the new drill keeps an animation when available.

For players

Players use the mobile app or web app to follow training, view AI feedback, earn points, and stay connected with the club. Your club decides which modules are visible (nutrition, AI Coach, wearables, community, and so on).

Complete profile fields your club requires (photo and jersey number unlock team-match AI).
Open Athlete 360 for your overview, then Performance and Analyses for history.
Turn on notifications for schedule changes, new analyses, and club announcements.
Review coach-published analyses before sharing outside the club.

Points, levels & daily habits

The platform tracks XP (experience points) from real activity — not fake demo scores. Points add up to a level (about 100 XP per level). Your total appears on performance screens; some clubs also run an internal academy leaderboard for staff only.

How you earn XP

AI analysis completed — base points when a coach analysis job finishes for you. Bonuses when performance score or top speed crosses club thresholds.
Nutrition day logged — log meals in the Nutrition hub. Extra points when you record a full day (calories plus protein, carbs, and fat).
Meal plan followed — small bonus when you adapt a meal to match your plan.
Drill completed — mark assigned drills done in your training flow.
Daily check-in — quick attendance or wellness check when your club enables it.
Refer a teammate — share your invite link; you may earn a point when someone registers with your code (club policy applies).

Daily lifestyle habits (discipline points)

Many academies ask players to log a short daily habit sheet: sleep and wake times, study minutes, optional spiritual goals, session attendance, and behaviour self-rating. Each field can add discipline points for that day. Rules are set by your club (bedtime window, prayer checklist, and so on). Strong days can trigger a milestone celebration animation in the app.

Log habits from your player dashboard or the lifestyle section your administrator enables. One log per day — update the same day if you forgot a field.

New player features (2026)

Recent releases focus on clearer feedback, progress over time, and healthier routines.

Player Journey

Open Player Journey from Performance to see trend charts across 1-day, 7-day, and 10-day windows — passing accuracy, performance score, knee load, and other metrics your sport exposes. Use it to spot improvement between training blocks, not as a medical diagnosis.

Video analysis — Third Eye & voice coaching

When your club runs biomechanics or youth coaching on video:

Smart skeleton overlay — coloured bones on the video show what the AI sees (good form vs caution).
Egyptian Arabic coaching lines — short Ammiya tips on screen, generated from your movement (not generic text).
Listen button — tap the speaker icon to hear feedback with neural Arabic voice (Azure TTS) when enabled.
Injury caution — orange highlights flag movements worth discussing with your coach; parents see a filtered summary without coach-only medical notes.

Nutrition hub

Log food intake, view meal plans from staff, and see compliance scoring when your club uses nutrition services. Consistent logging feeds both your journey charts and XP.

Pro benchmark (optional)

Some clubs compare your stats to cached professional player benchmarks (for example API-Football pro profiles) inside analysis reports. This is motivational context — your coach interprets the numbers.

Share your session

After a strong session you can generate a share card image from the analysis screen (where enabled) for social media — club branding and privacy rules still apply.

Wearables & biometrics

Link supported watches or Health Connect from My Devices when your club turns on biometric sync. Heart-rate and load data can appear on Athlete 360 alongside video metrics.

For parents & guardians

Parents follow linked athletes, fees, announcements, and notifications configured by the club.

1 · Account & linking

Create a guardian account and accept invitations to link minors. You will only see data your club exposes for your children.

2 · Payments & messages

Where billing is enabled, complete payments through the flows your club provides. Notification channels (email, SMS, WhatsApp) depend on club settings.

Team match checklist

Full-squad match analysis needs complete player profiles and an active analysis service for your club. Administrators can confirm service status under Analytics & Upload → AI Server Status.

Confirm analysis services are enabled for your organization.
Roster: profile photos and jersey numbers for each player.
Re-upload the match video after fixing roster or service issues — do not rely on a completed-but-empty report.

World Cup 2026 module

For federations and national-team workflows: fixtures, Arabic labels, match detail with scores and stats, post-match player review for Arab squads, and an AI How to win tactical plan. Demo fixture results (e.g. Belgium vs Egypt) are preserved when live data sync would otherwise clear scores.

Need the deep, screen-by-screen manual? Sign in and use User guide inside the app (/app/?guide=1). This public page stays high-level so prospects and new admins understand scope before credentials are issued.