Sports club and academy management software

Name: Kayan Owner Lite — Academy Management
Price: 299 EGP

The Shield & Scout (Kayan) by SHARP4IT runs the academy day-to-day: players, attendance, fees, expenses, coach payroll, schedules, branding — and WhatsApp to parents — without forcing every child to have an app login on day one.

Download on Google Play Book a live demo All user types

Owner Lite on mobile — open the app, pick Lite Club Owner (default), then register. From 299 EGP/month in Egypt · $10/month outside Egypt.

Get the Android app

Package: com.sports.shar4it · Store listing:

https://play.google.com/store/apps/details?id=com.sports.shar4it

Closed testing opt-in (if your release is still Alpha-only): play.google.com/apps/testing/com.sports.shar4it

Download sample reports PDF (EN/AR) Download Owner Lite ad video (AR)

Owner Lite — built for academy owners

Owner Lite (owner_lite) is the ERP-first role for academy managers. Same club dashboard shell as a full Club Owner, with the operations pack turned on by default — without the full staff-login factory, community feed, or Service Control console.

Setup in 3 steps: Club basics → Create team(s) → Import Excel roster (players + parent WhatsApp). DNA / first video are optional.

Download Owner Lite guide (PDF) Download Excel roster template

My Clubs — create and manage academy clubs.
Teams & schedules — age groups, training calendars, fixtures.
Excel roster import — download `.xlsx` template (`team_name`, `player_name`, `parent_name`, `parent_whatsapp`, `notes`); import creates teams + roster kids without logins.
Roster players without logins — register kids with parent name + WhatsApp only.
Attendance → WhatsApp app — mark present / absent / late opens WhatsApp on the phone (`wa.me`) with an Arabic message to the parent (default). Optional HTTP provider send when configured.
Collections (fees) — invoices, due dates, reminders, WhatsApp fee messages.
Expenses — track club spending in one place.
Coach payroll — monthly salaries for coaches and trainers.
Club branding & Club DNA — logo, colors, academy identity and play style (optional in Lite setup).
Announcements — notify coaches, players, and parents.
Private sessions — 1:1 / small-group gym sessions when licensed.
Grow into AI — convert a roster player to a real account → Athlete 360 + video analysis when ready.

Owner Lite vs full Club Owner

Owner Lite — academy ops first: roster + parents + money + attendance. Can create parent accounts only; promote selected kids to player logins when you need video AI.
Full Club Owner — adds staff/user creation packs, community, Service Control, anti-fraud, and marketplace capabilities when your admin grants them.

What the system manages

Players, teams, and seasons for an academy or multi-sport club.
Session attendance, including biometric check-in when enabled.
Fees, subscriptions, and overdue collections.
Club expenses and coach payroll.
Training schedules, pitches, and coach assignments.
Parent communication (WhatsApp + in-app notifications).
Gym CRM and bookings on the Gym+ package.

Who it is for

Football, handball, or tennis academies; multi-sport clubs; gyms that need CRM and booking. If you search for “academy management software”, “club attendance and fees”, or “coach payroll for academies,” Owner Lite is the product path.

Why not Excel or a generic ERP?

Generic accounting tools do not model the player file, the parent WhatsApp, the training session, or later video analysis. The Shield & Scout is built for Owner Lite, full Owner, coach, trainer, player, parent, Performance Analyst, Scouter, and admin — with per-club permissions.